Billing and Tuition Fees
At the University of Pennsylvania, billing always follows registration. Student Financial Services bases its charges on data provided by the Registrar. For this reason, a problem in billing may reflect a problem in registration rather than a financial miscalculation. Frequently, a bill is incorrect because a student’s registration was not properly completed. To avoid these problems, double-check all registration, including dropped and added courses.
After the Course Selection Period is over, communication between the Registrar and Student Financial Services is less frequent. For this reason, a change in registration after the second week of classes necessitates manual tuition adjustments. The Associate Director for Graduate Academic Services in 109 Towne Building can perform these billing adjustments.
The Course Selection Period end date on the University Academic Calendar is the deadline for all Graduate Students to drop or add courses. Graduate students will not have access to Penn InTouch after this date.*The drop/add date is different for Undergraduate students.*
NOTE: Effective Fall 2005, the tuition rate for master’s degree candidates will be charged per the number of courses registered. The maximum number of courses per semester will be four. Additional courses may be requested by Petition for Action submitted to your department for approval; overall GPA will be considered. The tuition and fees will reflect the additional courses.
Ph.D. students who have completed all their degree requirements, including the submission of a thesis/dissertation before the beginning of the following semester, may petition the Associate Dean for an exemption from tuition for the following semester; a form must be approved by the supervisor and submitted to 109 Towne.
Ideally, a student’s bill should reflect all charges and all financial aid credits for the semester in question. This is not always the case. Frequently, University and departmental financial aid awards are credited after the date of initial billing. When this happens, the bill reflects a higher debt than the student anticipated. The student’s first step is to check with his/her departmental business office to make sure the financial aid was credited.
All students receiving aid from Penn Engineering or a department within the School should check with their departmental Business Administrator (BA) regarding financial aid problems. Students supported from outside the University should check directly with their sponsors.
The need for a timely resolution of billing problems cannot be overemphasized. The University has a policy of withholding diplomas at graduation when financial questions are unresolved. It is the responsibility of the student to keep track of his or her outstanding balance and to resolve any problems that might arise.