Academic Standing Requirements
Graduate students are required to maintain a minimum GPA throughout the graduate program and make satisfactory progress toward their declared program to remain in good academic standing.
- Master’s students are required to maintain a minimum GPA of 2.7 throughout the program, and must be completing the appropriate courses in accordance with their degree program, as agreed upon with his/her assigned Faculty Advisor. Students must complete the academic requirements of degree program within seven (7) years of matriculation. Successful completion of master’s thesis (if choosing this option and is offered by your program,) following all guidelines and passing the required 2 CU’s of 597: Thesis credit.
- Ph.D. students must maintain a minimum GPA of 3.0 throughout the program. Students must be making satisfactory progress toward the degree, including taking courses as approved by the assigned Faculty Advisor, and satisfactorily passing/completing requirements such as the Qualifying Exams and the Dissertation proposal. Students must complete the academic requirements of degree program within ten (10) years of matriculation. Students must complete and defend a Dissertation conforming to the rules of Penn’s Doctoral Dissertation Manual.
Graduate students not making satisfactory academic progress will receive a warning or be placed on academic probation. Those placed on probation must create an academic plan for the subsequent semester to improve their GPA. This plan should be on file with the graduate student’s program and the Graduate RAS Office as well. In the absence of improvement in the subsequent semester, students on warning or probation may be dropped from their program and the University of Pennsylvania.
Course Incompletes, Retakes, NR, GR, and Failures
- The mark of “I” is used to designate an Incomplete, “NR” for No Report (no grade submitted), and “GR” (student was not present in class though enrolled). These marks will remain as permanent grades until a Change of Grade is submitted by the instructor of the course for the completion of the requirements. Students cannot graduate with an “I,” “NR,” or “GR” on their transcript.
- A grade of “F” cannot count towards the course requirements.
- No course may be retaken to improve a grade of “C” unless the content is different. No grade lower than a “C-” will be counted in courses designated as “core” courses or those courses must be retaken. However, students may compete additional work, with the instructor’s permission, to improve this grade. Graduation may not be postponed for grade improvement if all other graduation criteria are met.
- If a grade of “D” or “F” is received in a core or required course, which prevents graduation, the student has three options:
- At the discretion of the instructor, the student can work with the instructor to improve the grade to “C” or higher with additional course work.
- At the discretion of the instructor, the student can retake the course by attending the course again (in a subsequent term) without registering or paying additional tuition, and will receive a grade change if earned. Please note attending again or sitting in on the course does not count towards full-time status.
- If instructor does not agree to either (1) or (2), the student can register and pay tuition for the course again. Upon successful completion of the course with the same instructor, the original registration will be changed to “withdraw.” (The original course will not be counted toward graduation or GPA. Engineering will not allow the course to be counted twice toward the degree.)
- The mark of “S” is used to indicate satisfactory performance and the mark of “U” is used to indicate unsatisfactory performance in EAS 897/EAS 898: Curricular Practical Training (CPT); EAS 895: Academic Field Study; Ph.D. dissertation research (999); EAS 896: Master’s Professional Development; and if applicable to the program, Ph.D. teaching practicum (895). Master’s thesis research (597) has a letter-grade (Effective Fall 2018).
The course Pass/Fail option is NOT permitted for graduate students.
Exception: Spring 2020, Fall 2020, and Spring 2021.
- Students must opt in by deadline given for the term using the Grade Type Change form (not through Penn in Touch). Opting in, or back out of, pass/fail after the published date for the term is prohibited.
- A passing letter grade, ‘D’ or higher, is converted to ‘P’ for pass in the registration system and will show on the student’s transcript as ‘P.’
- ‘P’ is not calculated into the cumulative average. However, a grade of ‘F’ is entered as a 0.0 and does affect the grade point average.
- Instructors are not informed who is enrolled in pass/fail.
- EAS 897, EAS 896, EAS 895, 597 and 599’s should not be taken as the pass/fail option.
- Master’s students are encouraged to not take any more than 4 CU’s pass/fail for a single degree, 6 CU’s for a dual degree, between the three terms pass/fail was allowed (Spring 2020, Fall 2020, and Spring 2021). PhD students must talk with their department.