Graduation Procedures

Preparing for Graduation

Opens in December for May Graduation
Opens in June for August Graduation
Opens in September for December Graduation

 

Commencement is held once a year in May.  Students who graduate in August or December of the preceding year are invited by the University and SEAS to attend the May ceremony.  Students anticipating graduation in the same year may also apply to participate in the May ceremony. Please order cap and gown from the Bookstore in early March at the Graduation Fair or online by early May if you wish to participate in the May graduation ceremony.
Information on what happens to email accounts post graduation is found here.

 

Diplomas

Diplomas will be mailed approximately eight to ten weeks following the official degree conferral date by the Office of the Secretary.  Diplomas are issued three times a year: May, August, and December and are mailed in July (May graduates), October (August graduates) and February (December graduates). Certified Electronic Diplomas (CeDiploma) are now being offered for May 2020 students forward. Full information on diplomas (address shipping, replacements, paper/electronic diplomas, etc.) can be found on the Office of the Secretary’s website. Student Data changes can be completed through the University’s Registrar’s Office.

 

Master’s Candidates

Master’s students applying for graduation must submit an Application for Master’s Graduation by the deadline given for the term’s graduation. The application is necessary to ensure that grades, diploma name, and all requirements are fulfilled by the deadline for graduation. If you have questions on your degree’s curriculum and that you have taken the appropriate courses and requirements, please double check with your advisor and/or program coordinator. If writing a thesis, make sure to obtain the faculty supervisor and chair/director’s signature prior to submitting the deadline for submitting the thesis to RAS. Follow thesis guidelines here.

 

PhD Candidates

Candidates for PhD degrees need to apply online with SAS. All PhD candidates at the University of Pennsylvania are governed by procedures established in the SAS Graduate Office firmly observes the deadlines they establish. Engineering PhD candidates should be aware that their applications for graduation are processed in the SAS Graduate Office and that their dissertation is submitted there.

Graduation Checklist

  1. Obtain dissertation instructions from your department early in the writing stage.
  2. Schedule your deposit appointment via Calendly. Link will be sent at the start of each term.
  3. Please obtain your forms- 152 and 153 forms (your coordinator can give these to you)- and any other department forms prior to your dissertation defense. Send your completed forms with signatures (committee, supervisor, grad group chair) to your graduate administrator/coordinator to make sure you are following your department’s guidelines. (They may also help you obtain the grad chair signatures, so check in with them.) Your coordinator will then send the completed forms to RAS. Forms must be to RAS at least 5-7 business days prior to your appointment to make sure all paperwork, grades, requirements, etc. are in order and set for you. Failure to keep to the 5 day minimum subjects you to having to reschedule your deposit appointment if your paperwork isn’t completed.