Graduate students in Engineering who meet the USCIS eligibility criteria may apply for the Academic Field Study (AFS) Option. Students can apply after their first two semesters of academic work at Penn. Students must complete at least 6 CU’s (course units) between their first two semesters during their first year. Students must be in good academic standing (minimum GPA 3.3) with their program and the University. Those that are not, are unable to apply for the track.
Students aware of an internship offer lasting longer than the Summer term, should submit their AFS documents (steps 1-5 below) at least one month before the Spring term ends. Students that receive an offer to extend their Summer internship or start a Fall internship, must turn in their AFS documents (steps 1-5 below) no later than August 1st.
The procedure is as follows:
1. If you are continuing your internship from Summer into Fall, your CPT-IS Supervisor should be continuing as your AFS Supervisor. Your Supervisor should be a faculty member within Engineering and hopefully within your program/department. Again, your supervisor’s area of work and specialization should substantially overlap with your proposed internship work. Please discuss with them that your internship is continuing and you’re requesting AFS supervision.
2. Please create a Proposal (2 pages max.) for the work you will do on your internship. Your proposal should:
- Describe the tasks you will undertake and details of the technical content of your position/internship and how it relates to your degree program.
- Describe how the continuing employment under AFS is an integral part of your studies.
- For evaluation, all students enrolled in AFS must provide a Final Report at the conclusion of the AFS to their supervisor and program. State in the proposal that you will submit the Final Report.
3. Students must attach a coursework plan to make sure they can meet all program requirements in 10 CU’s (11 CU’s for BIOT). Please complete the Proposed Plan From here and turn in to your master’s program for review and approval. Please use the coursework plan form found here.
4. Your employer should provide a new offer letter with the dates of your extended internship and verifying support for the work you propose to do. The AFS must be a total of 12-15 weeks excluding your time on the Summer CPT. Students must work full-time (40 hours/week) at the company during AFS. (Students looking for a part-time Fall internship should contact Tori and Alyse in RAS.)
5. Submit the Application Form with all approvals to the Office of Research and Academic Services along with the documents from numbers two, three, and four from above. Graduate Affairs will only review and obtain approval from the Associate Dean/designee after all documents are submitted together. Please allow 3-5 business days for Engineering approval. You will receive notification via email once this step is complete. Please use the application form found here.
6. Once step #5 is complete and you have received the email approval from Engineering, you will need to request a CPT for Fall online through the International Student and Scholar Services using the online F-1 Curricular Practical Training Form. Processing time by ISSS is typically 3-5 business days. Students cannot continue any work past their Summer CPT end date until they have received CPT authorization from ISSS for the AFS continuation.
Evaluation and grading: A final report must be submitted to the supervising faculty detailing your work during the field studies period. In some cases, this may require the faculty member to sign a non-disclosure agreement (NDAs) with company. If reports include company proprietary information, it is the responsibility of the supervising faculty and student to sign company NDAs before embarking on academic field studies.
Note that if your supervisor requires additional work beyond what was done during AFS, the evaluation must be substantially based upon the AFS internship experience. All AFS course registrations will be issued either an “S” grade or a “U” grade. No letter grades (impacting GPA) will be issued.
Course Registration: Upon final approval as indicated above from Engineering, you will be registered for EAS 895. No tuition and fees will be charged for this credit. This course is not for credit and cannot count towards the 10CUs (11CU’s for BIOT) for graduation.
Students should not be enrolled in additional classes at Penn during the period of field study. If students choose to take additional classes while on field study, permission is required by ISSS, and physical proximity will be required for these on-campus classes.
Requirement to Complete: All academic requirements for AFS and CPT must be satisfactorily completed within the term for which the student has registered for AFS and CPT. Failure to complete the academic requirements would render your employment “unauthorized” and be a violation of your immigration status. For any student who gets a “U” grade, such sanctions may include forfeiture of the post-graduation OPT allotment and the possibility of working in the United States on any other visa.
If a student is unable to complete the academic field studies (e.g. due to termination of employment from company), the student has two options: (1) find another equivalent job within two weeks that can satisfy the CPT requirements, or (2) terminate current I-20, and return with a new I-20 in the following semester to resume students without academic field studies.
- Submatriculants that are still currently enrolled in their undergraduate degree are not eligible for AFS. Depending on the curriculum path (number of CU’s completed versus the CU plan for completion,) a submatriculant who has graduated with their undergraduate degree and only enrolled in the master’s program, may be eligible for AFS.
- Students on a single master’s degree are allowed to use their second summer to finish up any remaining CUs required for graduation. However, they are not permitted to use the second summer to do another CPT. Students on a single master’s degree must graduate within 2 years. Dual degree master’s students have to graduate within 3 years.
- Students who pursue the academic field study track cannot simultaneously be on the thesis track.
- AFS can only be done once for the duration of a master’s student studies at Penn; starting in Summer and continuing into the Fall semester of the second year.
- AFS cannot be done in the final semester in which a student is graduating.
- Students that apply for a field study have to already have an internship offer from the company. It is not the responsibility of Penn to help students find an internship.
- Students who do a summer and fall semester continuation for summer internship must sign up for EAS 897 (summer), followed by EAS 895 (fall). Students will graduate with an “Academic Field Study Option” on their transcript if they complete the Fall credit of EAS 895.
- Only on campus students are eligible for CPT and AFS. Online degree program students are not eligible for the academic field study track.